D2.1 State-of-the-Art Analysis

Crisis managers, working in a fast-paced and mobile environment, need timely access to the latest information and intelligence and decision support tools to filter the most important information. A key element in successful crisis management (CM) is comprehensive Situational Awareness (SA) among all stakeholders involved. This report identifies the user needs and requirements of the future EU Multi-Stakeholder Situational Awareness System (MSSAS), based on dedicated international research results and survey-based data on SA systems used by EU crisis managers. The state-of-the-art research revealed a multiplicity of ready-to-use, mostly commercial-off-the-shelve (COTS), tools providing SA. These tools fall into the following categories: Satellite- and Airborne Remote Sensing Systems, Unmanned Ground Vehicles, Unmanned Aerial Vehicles, Special Cameras, Special Detectors, Traffic Management and Decision Support Systems. In addition to these COTS tools, the report identifies EU FP7 projects on the development of advanced SA solutions supported by the European Commission with over € 100 million of budget. This state-of-the-art analysis addresses also different models with regard to SA pertinent ICT architecture and technologies. An overview is provided for existing standards and ongoing standardisation activities, identifying the most important such standards. Furthermore, existing procurement processes and legal requirements are identified. It is recommended that crisis management in EU Member States consider embarking on testing and eventually introducing some of the already existing tools in their routine operations in order to optimise their response to natural and man-made disasters.

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D2.2 – Inventory of Practitioners’ Requirements

This document deals with the practitioners’ requirements and the information needed by civil protection practitioners and emergency responders concerning Situational Awareness and Situational Awareness Systems. The Situational Awareness requirements from the civil protection practitioners and emergency responders are the basis and point of leverage to describe and define the further specifications of the targeted Multi-Stakeholder Situational Awareness System (MSSAS). The mainly targeted civil protection practitioners and emergency responders are located in the field of firefighters, technical relief, paramedics, and police. Further stakeholders addressed are for instance crisis managers in the administration level of civil protection.

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D2.3 – Reference Scenarios

This document comprises a list of reference scenarios for five types of use cases, namely natural hazards, technological hazards, security hazards (including CBRN), health hazards, and “socio-economic hazards”, defining different types of scenarios to address.
For each of the types of scenario there is formulated a hypothetical reference scenario, containing a short description of the situation. Some examples of capabilities of practitioners that probably might be needed in such a reference scenario complement the description of the reference scenario by listing briefly the main actions that might be relevant in such a scenario. These brief scenarios are backed by examples from real incidents, which function as references upon which the assumptions for the below reference scenarios are based.
The reference scenarios referred to in this deliverable will be used to assess the future SAYSO Specifications of the MSSAS in WP3 during the further progress of the project SAYSO.

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D2.4 - Gap Analysis

The deliverable D2.4 brings together the results of the deliverable D2.2 (Inventory of Practitioners’ Requirements) and D2.1 (State-of-the-art Analysis) to look into gaps between the SOTA and the requirements of practitioners. The gaps that could be identified as a result of this deliverable points out the direction of the further steps in the SAYSO project. The combination of D2.1 and D2.2 was intended by the DoA as the “gap analysis [has to be] between the SOTA analysis performed in T2.1 and the requirements gathered in T2.2.

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D3.1 - Input- and Output Data Formats used by EU Crisis Response Organisations

Future development of SAYSO-compliant Situational Awareness (SA) Systems for multiple stakeholders needs to account of the currently used SA systems. This report is based on the results of the SAYSO Questionnaire no.1 (2017), Technical Expert Meetings (2017, 2018), First SAYSO Public Workshop (2018), and know-how derived from the involvement in several SA-related EU FP7-, H2020- and NATO projects. It addresses data formats commonly used by current EU crisis management and related standards, but also with a view towards other existing and emerging format technologies. Analysis of digital data formats encompass digital map file formats and geospatial data, meteorological data, media streaming, transfer and storage formats, multimedia compression and container formats, messaging formats for emergency information exchange. Commonly used data formats were identified for the categories Data and tactical signs; Library/Database; Layer functions; General user interface devices; Interfaces to communication services; Incident information management functions; Data collection tools and sensor devices. Most commercial-off-the shelve solutions use or are based on proprietary data formats and streaming technologies. Ongoing development work and royalty free standardisation is an example of a development to be accounted for in the SAYSO specification guidelines. Concerning standardisation, TSO/EDXL-DE is recommended as SA messaging format in the SAYSO specifications. Furthermore, way forward identifies market trends concerning SA-tools and format. An Appendix provides a comprehensive overview of geodata/GIS and emergency data structuring formats.

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D3.2 - Community Crisis Management Library (CCM)

The Community Crisis Management Library (CCM) provides practitioners and researchers with a platform where they can share information. It is divided into three key sections, with links to relevant external sites and also to the SAYSO project and the CMT. Users are provided with accounts with different access levels, with most people being able to contribute and edit content. In addition, there are overall site administrators who have user control access and also higher editing rights. While these levels are provided, the system is intended for the dissemination of non-restricted information. The platform will also connect to associated services such as the CMT, for example, to allow login etc.

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D3.3 - MSSAS Specifications and Reference Architecture

The Multi-stakeholder Standardized Situational Awareness (SA) System (MSSAS) is based on the requirements of crisis managers, identified from two international surveys, four technical expert meetings, two public workshops and discussions with members of the Advisory Board and among consortium members. In addition, the results of the analysis of 23 EC-funded projects with SA-relevance have been taken into account. These projects have developed altogether 38 SA-functionalities and SA-tools; 58% of them at Technical Readiness Level 7. MSSAS Concept consists of SA Reference Architecture, SA Functionalities and SA Tools. Special MSSAS Modules have been developed for Law Enforcement, Firefighters, Paramedics and Technical Relief Organisations. General features of the Community Crisis Management Library are added to the MSSAS Concept. GDPR issues are accounted for with regard to information management in different crisis situations. Standardization issues have been identified. Procurement procedures are summarized for Government organisations and industry.

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D3.4 - Roadmap for further Advanced MSSAS Optimization

Upon identifying significant gaps between state-of-the-art situational awareness (SA) technologies commercially available and the approach currently used by EU crisis managers and First Responders (FRs), the SAYSO consortium identified the requirements of crisis managers in order to obtain adequate SA. Based on these requirements, the specifications and reference architecture for the SAYSO Multi-Stakeholder Standardised Situational Awareness System (MSSAS) have been developed. In order to account for the rapid technological development in the area of SA technologies and increasingly more complex crisis scenarios being experienced in the EU, the SAYSO Roadmap, formulated in this report, was developed. The Roadmap reflects this dynamic process, proposing multiple actions towards an Advanced MSSAS in the future. The Roadmap recommends the creation of six Task Forces and four EC co-funded Support Programmes as part of four short-term, three mid-term and three long-term actions. The topics addressed by these proposed activities range from a multi-media outreach programme and supporting innovative SA-related research results, to creating a European Crisis Management Competence Centre.

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D3.5 - Roadmap for further standardisation activities

SAYSO has developed a roadmap for further standardisation activities. The roadmap covers the current SAYSO specific standardisation landscape and highlights applicable standards. On the one hand this roadmap is based on the gap analysis, comparing envisaged future Multi-Stakeholder Situational Awareness Systems (MSSAS) with the current standardisation landscape. On the other hand, it is based on the needs analysis, covering standardisation needs and potentials proposed by members of the consortium, based on professional expertise and research conducted within SAYSO. On this basis standardisation potentials were identified, presented to the experts of the German Steering Committee of the Section Societal Security (DIN) for feedback, and resulted in recommendations and proposals for the most promising future standardisation activities.

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D4.2 - Tender documents for future MSSAS procurement

The current document aims in outlining the necessary procurement process framework as well as providing a functional and/or technical description of an MSSAS solution, in order to facilitate a potential procurer to initiate a pre-commercial procurement (PCP) process towards the realisation of a Situational Awareness (SA) platform as envisaged through SAYSO. In this regard, this Request for Tenders contains a comprehensive presentation of the underlying methodological approach for launching a PCP that is expected (at the end of the R&D pathway) to lead to an exploitable tool for a more efficient management of crises/incidents. This approach is based on a (also included) detailed functional/non-functional description of the operational environment that needs to be addressed by the potential tenderers. The said deliverable is part of the procurement documentation prepared in the context of WP4 and is should be used along the accompanying documents (Annexes A-F) that solely aim in facilitating the corresponding administrative procedures.

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D4.3 - Procurer’s Handbook

This document aims in supporting the clarification of the general concepts and alternatives that are available to the potential procurer (“practitioner”) relative to innovation procurement. In this context the scope of Pre-Commercial Procurements (PCP)/ Public Procurement of Innovation Solutions (PPI) along with a methodical description of the underlying processes and requirements are thoroughly presented introducing the reader to the toolkit that is available in this field. In addition, the document deals with the provision of a proposal of a structured approach including relevant recommendations regarding the evaluation of tenders received in the context of respective calls on Multi-stake holders Situational Awareness Systems (MSSAS). In this regard, besides outlining the actions anticipated by the suppliers, the document provides analytical notes on the assessment of tenders and as such it is suggested that evaluators should refer to this document to help them assess the tenders they have been assigned. Thus, tender evaluators are also included among the intended readers groups and would be advised to consult the current document before considering the tenders they are asked to assess. It should be made clear that the said document is solely a supporting guide and does not constitute a substitute of any Call for Tenders which contains superseding information on the assessment of tenders that will not be repeated in the said document.

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D4.4 - Open Call Platform for future SAYSO procurement

The deliverable in discussion aims in providing to every interested party and/or potential procurer, a set of concise directions for the deployment of the Open Call Platform that has been developed as part of WP4 of SAYSO. The said platform incorporates functionalities towards facilitating the procurer (i.e. the contracting authority) in the compete spectrum of underlying processes that may be foreseen during the procurement of a future Multi-Stakeholder Situational Awareness System. In this regard, tasks ranging from the publication of a call to the receipt and evaluation of tenders are presented in a how-to approach. Finally, it should be taken in consideration that the tool presented in this deliverable may be exploited in the direction of both a commercial and/or innovation procurement approaches since the later may be systemically & procedurally regarded as being a sequence of interrelated processes similar to commercial.

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D5.2 - SAYSO public website

In order to raise awareness of the SAYSO project, WP5 “Community Management, Networking Activities, Communication and Dissemination”, led by ARTTIC, is in charge of implementing a range of effective communication tools allowing the public, and more particularly the situational awareness community, to become acquainted with SAYSO, its objectives and expected impact.
This deliverable covers the development of the SAYSO public website, an essential dissemination tool which will allow the consortium to present the project and to report on its progress and main achievements to a worldwide audience. The website will be frequently updated by ARTTIC with the support of the SAYSO consortium.

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D5.3 – Report on first public SAYSO Workshop

The SAYSO project successfully held its first Public Workshop event on the 21st March 2018 at SAYSO partner DIN’s facilities in Berlin (Germany). This document describes the organisation of said event, provides a record of the most relevant information and indicates where all the material presented may be found.

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D5.4 – Report on second public SAYSO Workshop

The SAYSO project successfully held its second Public Workshop on the 4th December 2018 in Brussels (Belgium). This document describes the organisation of said event, provides a record of the most relevant information and indicates where all the material presented may be found.

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D5.5 - Report on final public SAYSO Workshop

The SAYSO project successfully held its final Public Workshop on 15-17th April 2019 in Budapest (Hungary) in collaboration with the SmartResilience project. Organised as a conference, the event attracted the participation of 90 interdisciplinary practitioners, suppliers, and researchers from across Europe and the US. This document describes the organisation of said event, provides a record of the most relevant information and indicates where all the material presented may be found.

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D5.7 - Report on training event for procurers of future MSSAS

On the 27th of March 2019, SAYSO project successfully conducted a training event, organised and hosted by KEMEA in its premises (Athens, Greece), with the participation of Public Authorities including first responders and contracting authorities related to the scope and operational deployment of MSSAS (including the relevant procurement procedures). This document provides information on the organisational aspects of the event, its structure and participants, as well as the activities and feedback collected within that day.

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D5.8 - Final report on the Dissemination, Communication and Networking activities

During its 2-year duration, the SAYSO project carried out a number of dissemination and communication activities with the objective to inform stakeholders of the work done in the project as well as to get them involved in the review of the SAYSO work and in the project’s afterlife. This deliverable summarises the work performed by the project and its partners.

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D5.9 - SAYSO Governance Body and Charter of Rules

This document reports the arrangements made by SAYSO and the SAYSO coordinator THW for the setup of the SAYSO Governance Body (SGB). It also includes the Terms of Reference already sent out to potential SGB members and a draft of the future Charter of Rules to be reviewed and voted on during the SGB’s inaugural meeting on the 12-13th July 2019.

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